Staff

Staff of the Fisheries Training Centre comprises with:

  • The Principal
  • One Deputy Principal
  • One Marine Officer
  • One Marine Instructor
  • Two Fishing Instructors
  • Three Japanese Language Teachers
  • One Marine Engineer
  • One Engineering Instructor
  • One Account Officer
  • Two Registry Clerks
  • Two Computer Operators &
  • Nine Supporting Staff

Some of the 2011 FTC Members of the Staff

STANDING ORDER FOR INSTRUCTORS AND STAFF
 Preface:
 Fisheries Training Centre is one of the disciplinary bodies in Kiribati and members of the staff, especially Instructors involved in instructional lessons and the institute’s normal routines are required to follow standing orders and instructions detailed in this Manual.
Members of the staff are expected to work in accordance with the National Condition of Service of the Republic of Kiribati, circulated memorandums and this Manual. Should there be any conflict with instructions and guides, the NCS should prevail.
English language is widely spoken by most of the companies from countries that employ our graduates, with the exception of some Japanese Fishing Companies. For that reason, English Language and Japanese Language are currently used at FTC. In future, languages from other nationals that employ our boys could also be introduced if deemed necessary.
Presently, Fisheries Training Centre is considered an English Speaking environment and members of the staff are encouraged to use the English language at all times while on campus. Trainees, on the other hand, may use the Japanese Language when communicating when Japanese Language Teachers.
Members of the staff and instructors are role models to the trainees; therefore good image is anticipated.
This manual is aimed to ensure of a smooth day to day running of the
  1. 1.       UNIFORMS AND THE DRESS CODE
1.1 Personal appearance has a social significant to the general public in the workplace especially in disciplinary bodies like FTC. Fortunately, wearing of uniforms is compulsory to all FTC staff. Management may allow ONLY one day in a working days week for members of the staff to wear private clothes to work but notice should be given in advance.  Should this be the case the following should be followed:
Except where prevented by the nature of the work, an employee on duty must dress in a clean and tidy manner at all times.  Casual wear such as tibuta or te bee, coloured T-shirts or bright coloured shirts or jean and lee trousers, singlet, sleeveless tops etc must be discouraged during office hours.  Sandals, shoes and other personal wears which contribute to tidiness and neatness should be encouraged as part of work dress requirement.
Uniforms are the properties of the centre and should never be worn to parties that involved flowing booze. The uniform represents FTC, therefore, the institute’s image and good impression to the public of our reputation depends on us when wearing our uniforms on or off duties.
1.2 Uniforms are to be worn during normal duty hours by all members of the staff. Two new pairs of uniforms are to be issued every January on the calendar year. Uniforms are to be issued only to the following:
  • Existing permanent staff
  • New permanent staffs
  • Instructors and Contractual Staffs involved with instructional lessons whose period of employment exceeds three months.
1.3 Male Staffs are to be issued with two Khaki uniforms while female staffs with uniforms as agreed by management. Lady Instructors are to wear khaki uniforms. White uniforms are to be issued to members of the staff, only for special occasions.

 1.4 These uniforms are the properties of the institutes and to be kept neat and orderly at all times. It is the responsibility of the individual staff to launder, iron press and repair his/her own normal working uniforms. Laundresses are responsible for white uniforms. When white uniforms are issued for special occasions, they should be returned to the laundry at the end of the occasion or the morning the very next day.

1.5 Torn or damaged uniforms beyond repair could be replaced and members of the staff are encouraged to wear iron pressed clean uniforms.

  1. 2.       DUTIES AND HOURS OF WORK
    2.1  Normal working hours for members of the Staff and Instructors in the shore school is from 07:55 to 12:30 hrs and from 13:25 to 16:05 hrs, Mondays to Fridays. Duty Instructors are to ensure to remain in office or on station until 16:30 hrs. Punctuality in respect of these hours is compulsory. Instructors aboard the training vessel will follow the ship’s normal day to day operational schedules.
    2.2  Instructors are required to work their duty days according to the Duty Instructor’s Roster.  Any changes must be discussed with the Deputy Principal beforehand. For Security reasons, Duty Instructors are to remain in campus at all times. FTC is not to be held responsible for injuries to Instructor’s families and visitors accompanying them on duties after working hours. No family member of any staff is allowed on campus during working hours except on brief visits only.
     2.3 The Duty Instructor is responsible for the security of FTC with properties and the trainees during his period of duty hours as follows.

Weekdays:        08:00 hrs – 21:30 hrs, and next day 05:45 hrs – 08:00 hrs when the next responsible duty instructor, as per duty roster, takes over.

2.4  Since the Duty Office is provided with a double bed, pillows, fresh bed linen and pillow cases, Duty Instructors are required to sleep in campus the evening of their watch for the trainees and campus security reasons.

2.5  Duty Instructors are to ensure that trainees behave, disciplined, not causing discomfort to people living in the neighborhood and alert at all times.  Any offences should be recorded in the Duty Instructor Log Book or otherwise reported to the Deputy Principal for further action.

2.6  Hours of work on duty days are controlled by the daily or weekend routines. Staffs that are to leave their stations during normal working hours to conduct any business outside of campus must first obtain the permission from the Deputy Principal.

2.7  The training syllabus must be strictly followed.  Changes in the syllabus or in the notes or the subject matter of the notes must not be made without the approval of the Academic Board and Principal. Changes to syllabus or the introduction of new materials should follow procedures detailed in the Quality Management System manuals.

2.8  The teaching language is English and Japanese. The records of work files are to be completed by Instructors after every class.  The general heading and the actual lesson on that subject are to be noted in the record.

2.9  All weekday Musters are to be conducted by the Duty Instructor except the 13:25 hrs that the Deputy Principal used to conduct.

2.10 The Duty Instructor must:

– not hand over his responsibilities to the Leading Hand, especially for musters.

–      must never hand over the watch to unfit relieving instructors but to report to the Deputy Principal of the relieving instructors condition

–      must never leave campus

–      must never hand over his responsibilities to fellow staff

2.11 The Duty Instructor is to make sure that all works, including studies, are efficiently carried out in a proper manner.

            The Duty Instructor is to ensure that:

  • All activities are properly supervised
  • Trainees follow the daily routine
  • Cleanship is carried out properly
  • Meals are served at the correct times with the correct number of serves (Number of Trainees + One Duty Instructor + 2 Cooks)
  • Meals are properly cooked and served without any leftovers in cooking pans or pots
  • Trainees are clean and tidy for meals
  • Galley and Mess room are cleaned properly before and after meals. Used cooking pots and pans are shinny clean with no food residues.
  • Utensils must be cleaned, dried and neatly stowed.
  • Trash cans emptied and cleaned.
    – As a general hygiene rule, the Galley and Mess room must be clean at all times to keep cockroaches and mice away.
    – Trainees do not leave the compound without permission.
    – All trainees attend duty hours and studies, for extra study trainees
    – Assistance is given as required to trainees during study time
    -Trainees do not disturb residents in the surrounding area
    – Evening parade is held on time and every trainee is checked present

–      Trainees go to bed and settle down quickly and quietly

–      Watchmen keep duty as per watch plan, doing rounds and calling relievers before the end of their watch.

–      Spot checks of trainees may be conducted during the night without notice

–      The Leading Hand knows where to find the Duty Instructor during his duty hours

–      Overtime and Stopped Shore Leave trainees carry out the tasks as instructed in the duty Instructors’ log book

–      Trainees march properly to sports ground and back.

–      Visitors are not permitted to enter the compound at any time without first obtaining the permission from the Principal, Deputy Principal or Duty Instructor.

–      The only permitted visiting time for trainees is Wednesdays from 19:00 hrs to 19:30 hrs.

2.12  Every Instructor is required to carry out his responsibilities in such a manner that the Fisheries Training Centre suffers no costs due to his/her negligence and inefficiencies.  Damage is to be reported without delay to the Deputy Principal or Principal

2.13  Sick Instructors unable to attend to his duties must advice the Principal accordingly by phone or some other means and to produce a signed medical certificate from the medical practitioner the same day. Second-man on the Duty Roaster will be appointed by the Principal to take over duties.

2.14 Training is our number one priority and Instructors are expected to teach according to lesson plans (scheme of work) and in close observation of the syllabus. Self discipline, good sense of responsibility in a seaman-like manner is encouraged of all instructors as they are role models and are encouraged to set a good example to trainees.

2.15 Church and Youth activities are to be supervised ONLY between the trainees’ free times, i.e. 19:00 hrs –

– 19:30 hrs ONLY, except on visitor’s day. Activities are to be conducted ONLY at the Maneaba or Classroom allocated by the Duty Instructor. Permission of these activities MUST be granted by the Principal BEFORE they are organized. The Duty Instructor is responsible for FTC compound and has the right to report to the Principal dismissal of such activities that are not to the best interest of the trainees and the institute.

REST PERIODS

3.1 Members of the staff are required to closely observe their hours of rest to ensure that they are always fit for duties and day to day responsibilities for the institute.

3.2  A staff who is absent from work because of illness shall immediately report the fact to the Deputy Principal who will inform the Principal and Head of Department concerned. A staff who is absent through illness arising from his/her own negligence or misconduct will not be granted sick leave and shall not be paid for the period concerned.

3.3 Staffs are entitled to regular rest periods between working days, which are in addition to any leave entitlements and public holidays.

  1. OVERTIME
    4.1  Overtime work is work performed by a member of the staff in excess of the normal official working hours as in line with NCS. It is work that is not part of an employee’s regularly scheduled working week and for which an employee may be compensated.
    4.2   Should overtime is to be worked, the staff must have a minimum of 11 hours’ rest between each working day, and shouldn’t be forced to work more than six days in every seven or 12 days in every 14 days.
    4.3  Overtime work should be arranged in advance, documented and MUST only be approved by the Principal.
  1. STRESS AT WORK
    5.1  Stress is defined as:
    –      a state, that is accompanied by physical, psychological or social complaints or dysfunctions and which results from individuals feeling unable to bridge a gap with the requirements or expectations placed on them.…Stress is not a disease but prolonged exposure to it may reduce effectiveness at work and may cause ill-health. To eliminate stress at work, breaks are introduced into the working days as follows:
                 10:00 hrs to 10:15 hrs                Morning BREAK
                12:30 hrs to 13:25 hrs                Lunch BREAK &
                15:00 hrs to 15:15 hrs                Afternoon BREAK
    5.2  Staffs are required to take those breaks to prevent, eliminate or reduce stress and to improve effectiveness at work. Exceptions may be given to breaks but ONLY in the following cases:
  • emergencies or busy periods, when breaks can be accumulated and taken later
  • when driving or while travelling by vehicle on official business visits
  • agreements between Principal and Staff for breaks to be taken later
  1. OCCUPATIONAL HEALTH AND SAFETY
    6.1  According to the International Labour Organization (ILO) and the World Health Organization (WHO), health and safety at work is aimed at:
    “the promotion and maintenance of the highest degree of physical, mental and social well-being of workers in all occupations; the prevention among workers of leaving work due to health problems caused by their working conditions; the protection of workers in their employment from risks resulting from factors adverse to health; the placing and maintenance of the worker in an occupational environment adapted to his or her physiological and psychological capabilities; and, to summarize, the adaptation of work to the person and of each person to their job”.
    6.2  Health and Safety are the key ingredients of a smooth day to day operation of the institute. Staffs are urged to carry out tasks with utmost safety and to identify health hazards before executing the work. Where the nature of the work may have effects on the staff’s personal health and safety, protective measures should be taken and protective clothing should be worn where practicable.
    6.3  When practical exercises are carried out, Instructors conducting practical trainings to trainees as part of the training programme should ensure of their own safety and that of the trainees. Care must also be taken to protect co-workers, family members, employers, customers, suppliers, nearby communities and the environment.
  1. 7.       COMPUTERS
    7.1  FTC departments/sections are to be supplied with a computer. These computers are the properties of FTC and MUST never be removed from the office and must never be used for personal interests.
    7.2  Computers must be securely protected with the user password only the section knows of. These passwords should be kept in written form by the principal for easy recovery of important documents on computers at any time when required.
    7.3  No staff or instructor is allowed to use computers from other sections unless approval is given by the Principal but only if there is a genuine reason and need.
    7.4  Staffs of FTC respective sections are responsible for looking after their computers and to update from time to time. Full system scan once a week is encouraged. To save electricity and to avoid Fire Risks, computers MUST be logged off and switched off from the power source at the end of business hours or when not in use. This will also prolong the life of the computer.
    7.5  Protect your computers from harmful viruses by avoiding using flash-drives or external drives and always scan the drives before opening them.
    7.6  Internet connection cable or wireless connection is provided to every computer in the main office. Always update with the internet and never download materials that are not related to the training. Computers may be severely infected with harmful viruses when downloading unidentified materials from the internet. Visit or surf only through sites that you are familiar with. Wisely make use of the internet by doing researches on your teaching materials, presentations, class preparations and new updates.
    7.7  No staff or instructor is allowed to chat to friends during working hours.
    7.8  Heads of Sections are encouraged to backup their documents in their respective backup websites on the FTC mailing system.
    7.9  Defects to FTC computers are to be reported to the Principal. No one is allowed to attempt to repair any defected computers

    8.       TRANSPORTS
  1. 8.1  Staffs are to travel to/from work by means of transports provided by the institute during normal working days. Lift-ups and drop off points are the main road or feeder road sides.
    8.2  Duty Instructors and overtime staffs are to obtain bus tickets from the accountant.
    8.3  The transport officer is responsible for all FTC vehicles and the arrangement of transports. The following factors should be taken into consideration when arrangement is planned:
    –      The number of staffs
    –      Where staffs resides
    –      The weather
    –      Condition of vehicles
    8.4  The transport officer is to keep a record of log of all vehicles and visual inspection from time to time. The log should record the following:
    – Date vehicle is used
    – Drivers Name
    – Refueling periods/dates
    – Dispatch point
    – Destination point
    – Times
    – Meter readings (km)
    – Remarks
    8.5  Refueling of FTC Vehicles should be made on credit at distinguished Gas Stations arranged by the Management.

8.6  The transport officer should also keep the list of staff or instructors that may drive FTC Vehicles beside the appointed driver in case needed. FTC driver is responsible for all FTC Vehicles, except Principal’s vehicle.

  
  1. 9.       INSTITUTE FURNITURE  
    9.1  FTC tables and chairs must remain in campus. Borrowing of furniture of any kind that belongs to the institute is not allowed.  
  1. 10.   TOOLS
    10.1  Tools and equipments that belong to the Centre Must Never be removed from the campus without approval from the Principal. Tools and equipments are for day to day maintenance and training purpose only. The Centre is not to compensate for any damaged or defects to tools brought into the campus.

 

10.2  The Duty Instructor is to ensure that all tools and equipments used at afternoon activities should be put back in place clean as new and ready for next use.
 
  1. 11.   CLOTHES-LINES
    11.1  Clothes lines are for wet clothes only. Dry clothes should be removed from the line and stowed away in hand bags or suitcases. Duty Instructor is to conduct inspection in the morning before commence of business hours. Clothes lying around are to be collected and claimed by trainee owners by overtimes.

 ROLE AND RESPONSIBILITIES OF FTC ACADEMIC BOARD

FUNCTION OF THE ACADEMIC BOARD ARE TO ENSURE OF THE HIGH STANDARD OF TRAINING AT THE FISHERIES TRAINING CENTRE AND TO ADVICE THE PRINCIPAL IN ALL ASPECTS OF MANAGING THE CENTRE.

 COMPOSITION OF THE BOARD SHALL COMPRISE THE FOLLOWING:

1.         Principal

2.         Deputy Principal

3.         Heads of Training Departments

MEETINGS

The academic board is to hold regular meetings but shall be not more than three months intervals. For any necessary extraordinary meeting requirements beside the three months members shall agree to meet to discuss urgent matters related to the training.

RESPONSIBILITY

The responsibility of the board shall cover the following:

  • Endorsement of the annual training schedule of FTC drafted by Principal.
  • Supporting of annual budget prepared by the Principal.
  • Advising on disciplinary actions/matters for trainees.
  • Endorsement of trainees’ recruitment procedures to be carried.
  • To approve regulations and or amendments to the FTC standing orders.
  • To approve necessary changes to the FTC curriculum and syllabus from time to time.
  • Any other roles seen appropriate by the board as essential for maintaining the high standard of training at the Fisheries Training Centre
     

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